Last day to register for the in person conference: February 15, 2025.*

This is earlier than in prior years! Late registrations on site may be limited due to the contract with the hotel. If you are planning to register, please make sure to sign up as soon as possible!

Registering on site is the most expensive way to attend the conference.

Whova is the conference app, it is the best place to find information on the program, speakers, connect with other attendees & more!

The conference app will be available 60-90 days prior to the start of the event.
Once it is live, check back here or the email you used to register for the event for a link to the app!

Is it before December 2023? The app will be published 60-90 days prior to the start of the conference.
If it is before then, there is not a live event to log into yet!

Did you register & pay in the last 15-30 minutes? Once the app is live, new registrations are sent to Whova every 30 minutes. You will not have immediate access.

Were you registered by someone else from your district? Reach out to that person & confirm the email they provided for you at registration. You will not be able to login automatically unless your email matches. If there is a typo in your email, contact Shannon Brunston, confvicechair1@nayen.org to correct your registration.

I think I have the right email, but there is already an account & I don't have the password
On the login page, click 'forgot password' & then follow the instructions to set up a new password & then try to log in again. NAYEN cannot reset your password.
If you are using a district email address, like "InbouncChair@district1234.org", the last chair may have already set up a whova account. You'll want to reset the password, or reach out to Shannon (email above) to modify your registration to a personal email.

I tried to register with an apple, facebook or other social sign on email, I don't have the event once I'm logged in.
Please log out. Please log back in using the email you provided at registration. Only the emails provided at registration will get immediate access to the event in Whova.

All cancellations will be charged a $25 fee to cover fees related to returned payments.

Days of Notice Prior to the Annual Conference

• 45 days notice, 100%
• 30 days notice 75%
• 21 days notice, 50%
• 14 days notice, 0%

Please contact Kim Armitage and Shannon Brunston with registration and cancellation questions.

You can also send someone else in your place to attend the conference, please contact Kim Armitage and Shannon Brunston for registration substitutions.

All Rotarians involved in Rotary Youth Exchange who would like to attend sessions need to be registered as "attendees".

Those registered as "Spouse" will no longer have access to sessions starting in 2024. Spouses have access to event social activities, meals, and the banquet dinner.

If you are a young professional, who when on exchange 2015-2016 or more recently, please feel free to register as a ROTEX attendee! We are excited to welcome you to the NAYEN conference! The lower ROTEX rate is intended to help recently returned ROTEX members engage with the wider RYE community.

If you are a Rotarian, established in your career & went on exchange in for example 1980 or 2000 or 2010, please register as an individual attendee. We are also excited to welcome you to the NAYEN conference! We do contact ROTEX registrants to confirm the year they went on exchange prior to the conference.